Rent Arrears Letter Templates | Landlord Resources | #1

Does the following plea for help sound familiar?

One of my tenants been with me for 10 months, the last four months has been late paying her rent. Between 5-10 days late and makes payment in dribs and drabs. She never contacts me to say it will be late I always text her.

What timescale would be fair to send a letter out regarding her rent arrears? In the past I have waited 3-4 days before texting, but feel I am being taken advantage of for not chasing the rent sooner.

In fact, figures released by the National Landlords Association reveal that 32% of UK landlords – around 500,000 – experienced rent arrears in 2014.

The NLA research also shows that a typical landlord faces £1,649 of outstanding rent, which if accurate totals around £850m worth of rent arrears across the UK.

In the worst-case scenario this can lead to eviction. But there are steps you can take to avoid this costly and time-consuming process.

Prior to starting an eviction, communicating with your tenant by sending them a letter, or even a series of letters, may be enough to resolve the issue. Letters are also an effective paper trail and will help your case in court, if it was to go that far.

Here we have two rent arrears letter templates, which you can download completely free, to help you communicate with tenants who fail to pay their rent on time.

All you have to do is click on the links below to download them, personalise them for your tenant and put them in the post:

Late Rent Chase Up Letter 1

Deal with non-payment of rent issues immediately. If rent is more than 3 days overdue, then send out this first letter. (Always take into account bank holidays, Christmas and Easter breaks because banks do not process any payments at these times).

The final sentence of the letter talks about imposing an administration charge for late payment. You can only include this if you have given details of the administration charge in your tenancy agreement.

All content on this form and other forms for landlords published by Property Division are provided “as is”, with no guarantees of completeness, accuracy or timeliness, and without representations, warranties or other contractual terms of any kind, express or implied. Property Division does not represent or warrant that this letter or other material supplied by Property Division will be accurate, current, uninterrupted, error-free or omission-free.

TO THE FULLEST EXTENT PERMISSIBLE PURSUANT TO APPLICABLE LAW, PROPERTY DIVISIONn DISCLAIMS ALL LIABILITY TO YOU AND EVERYONE ELSE IN RESPECT OF THE CONTENT ON THIS SITE AND ALL SERVICES PROVIDED THROUGH IT, WHETHER UNDER ANY THEORY OF TORT, CONTRACT, WARRANTY, STRICT LIABILITY OR NEGLIGENCE OR OTHERWISE, AND WHETHER IN RESPECT OF DIRECT, INDIRECT, CONSEQUENTIAL, SPECIAL, PUNITIVE OR SIMILAR DAMAGES, EVEN IF PROPERTY DIVISION WAS ADVISED, KNEW OR SHOULD HAVE KNOWN OF THE POSSIBILITY OF SUCH DAMAGES.

The information presented on this site should not be construed as legal or any other professional advice or service. You should consult with a professional adviser familiar with your particular factual situation for advice concerning specific legal or other matters before making any decision.

Late Rent Chase Up Letter 2

This letter is sent out only if you have received no response 4 days after you sent out the first rent chase up letter. This clearly gets across your no-nonsense approach to resolving this situation quickly and most tenants will respond to this letter.

All content on this form and other forms for landlords published by Property Division are provided “as is”, with no guarantees of completeness, accuracy or timeliness, and without representations, warranties or other contractual terms of any kind, express or implied. Property Division does not represent or warrant that this letter or other material supplied by Property Division will be accurate, current, uninterrupted, error-free or omission-free.

TO THE FULLEST EXTENT PERMISSIBLE PURSUANT TO APPLICABLE LAW, PROPERTY DIVISIONn DISCLAIMS ALL LIABILITY TO YOU AND EVERYONE ELSE IN RESPECT OF THE CONTENT ON THIS SITE AND ALL SERVICES PROVIDED THROUGH IT, WHETHER UNDER ANY THEORY OF TORT, CONTRACT, WARRANTY, STRICT LIABILITY OR NEGLIGENCE OR OTHERWISE, AND WHETHER IN RESPECT OF DIRECT, INDIRECT, CONSEQUENTIAL, SPECIAL, PUNITIVE OR SIMILAR DAMAGES, EVEN IF PROPERTY DIVISION WAS ADVISED, KNEW OR SHOULD HAVE KNOWN OF THE POSSIBILITY OF SUCH DAMAGES.

The information presented on this site should not be construed as legal or any other professional advice or service. You should consult with a professional adviser familiar with your particular factual situation for advice concerning specific legal or other matters before making any decision.

The above are part of our Maintaining a Tenancy series. After that, we will be producing more forms and information on Getting a Tenant, Starting a Tenancy and Ending a Tenancy so by the end of the year you will have a complete set of forms and information on how to run your property empire.

We’d hate you to miss out on this free help. Please ensure you sign up to receive our email updates and whitelist our domain (propertydivision.co.uk) to ensure our emails don’t find their way into your junk folder.

Property Division is an online resource read by hundreds of landlords that offers regular information and advice for property professionals. We hope you enjoy it too.

Over the next few weeks we will be sending you additional documents that cover:

  • Rent Arrears Letter Template
  • Property Maintenance Record Sheets
  • Works Order Form
  • Letter to Tenants – Gas Safety
  • Change Of Tenant Procedure
  • Deed of Assignment of Tenancy
  • Shorthold Tenancy Agreement Form
  • Company Let Agreement Document
  • Holiday Letting Agreement Form
  • Tenant Inventory Form
  • Letter to Local Authority (Council Tax)
  • Letter to Utility Supplier

About the author:

I have been dealing with Properties in London since 2005 and i never stop being fascinated by it! Amazingly, London seems to be on a sphere of its own when it comes to properties like no other city in the world. Property investment, development and technology are things that have always intrigued me and whenever get a chance to share my thoughts, i do!
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